Industry association trio releases Good Practice Guide

The International Association of Convention Centres (AIPC), the International Congress and Convention Association (ICCA) and the Global Association of the Exhibition Industry (UFI) have announced the release of a global good practice guide for business events.

The ‘Good Practice Guide: Addressing Covid-19 Requirements for Re-Opening Business Events’ was jointly produced by all three organisations. The guide identifies and promotes globally emerging standards, protocols, and good practices, as authorities around the world increasingly clear business events to run again, meaning organisers of conventions and exhibitions, as well as venue and centre operators need to put respective measures in place that create safe environments for participants.

The third in a series of Covid-19 related guides, it is being shared with the associations’ respective memberships, in order to support their work to create conditions and safeguards in order to enable the safe re-opening of activities while observing the needs and expectations of relevant governments and health authorities.

The Guide complements the ‘Good Practice Guidance to Covid-19 for Convention and Exhibition Centres‘ and the ‘Good Practice Guidance for the Use of Centres as Temporary Emergency Facilities‘, two publications which were produced and distributed in March and April of this year.

AIPC President, Aloysius Arlando, said: “As we move toward the prospect of a responsible re-opening of the industry as a critical vehicle for economic and social recovery, this third Guide is one that is of crucial importance to creating the required confidence amongst clients, delegates and governments that we have identified all the requirements needed to support a safe and healthy environment for re-engagement.

“At the same time we recognise that because such decisions will necessarily be made by local authorities who hold the decision-making power, the best approach is to provide a framework and resources required by centres to create their own documentation rather than pretending that any one standard can serve everyone under what may be very different circumstances in different parts of the world.”

ICCA President, James Rees, added: “International meetings and events are organised gatherings of professionals with specific, known and controlled attendee participation and need to be considered this way by global authorities, as opposed to other mass gatherings such as festivals and sporting events. It is our challenge to convince local governments, associations and event attendees that our venues can be highly-controlled and safe environments. By sharing information and best practices between our global industry association-partners, we hope we will be contributing to a more integrated approach, so that the international meetings industry can play its crucial role in economic and social recovery sooner rather than later.”

UFI President, Mary Larkin, concluded: “Based on the ‘UFI Global Framework for reopening exhibitions and B2B trade events’, this joint Guide shows how our industry will move forward.

“Sharing information and best practices on how to reopen the doors to events, from venues to organisers, is key in ensuring the strong future of the industry. Pre-competitive collaboration is the only way we, as an industry, can host events that are safe for our customers, vendors and employees, and deliver the top marketing tool that will be critical in the post-pandemic economic recovery.“

Following the distribution of the Guide, the partner associations will be scheduling an online event to facilitate the implementation of the guidance provided and to assist members in interpreting its content into local actions.